Hands-on: Three of my favorite task management & productivity apps for macOS

It appears as if our each day lives proceed to get more and more busy, from each an expert and private perspective. Whether or not it’s remembering to e-mail an vital shopper or shopping for a present to your youngster’s birthday, there’s all the time one thing looming – a activity that must be achieved. Like many others, I used to assume I may simply hold duties in my head and keep in mind every little thing that I wanted to do. Just a few years in the past, I began utilizing activity administration apps to assist construction every little thing I wanted to get achieved. They’ve turn out to be important instruments that I take advantage of to run my on a regular basis life.

I wished to spotlight three functions which have stood out to me as helpful and efficient, every with its personal secret sauce: Taskade, Any.Do, and Sunsama. Let’s take a more in-depth take a look at every of those apps and what makes them so nice.

Earlier than we get began

I’m an energetic person of all three of those platforms, and I feel they’re all nice in their very own means. The objective is to point out you every of them and see in the event that they match into your each day life. On the finish of the day, use the app or service that works finest for you and helps you accomplish your targets.

Taskade has been the longest-tenured activity administration app that I’ve used. It is a strong and versatile activity administration app that permits customers to create and handle duties, notes, and initiatives with ease. One of many key options of Taskade is its skill to create hierarchies of duties and subtasks, which makes it simple to interrupt down bigger initiatives into smaller, extra manageable steps. That’s the place the title got here from, the thought of cascading lists with completely different ranges of significance. The app additionally helps collaboration, making it a superb selection for groups and teams. Taskade is an especially strong app with many options that may assist with easy to-do lists or a bigger undertaking involving a number of individuals and transferring elements.



Taskade’s interface is intuitive and customizable, permitting customers to create a workspace that fits their wants and preferences. What drew me to this app was the usage of workspaces to divide all of my duties. I’ve a workspace for YouTube work that solely I can see, one other for shared work with colleagues, after which a private one as properly. When you break down into these workspaces, there are additionally a number of methods to view your activity. Their thoughts map characteristic could be my private favourite.

Taskade Thoughts map

The app additionally helps integrations, together with Google Drive, Slack, and Trello, which makes it simple to include Taskade into your present workflow. General, Taskade is a flexible and user-friendly activity administration app that’s properly fitted to people and groups alike.

Pricing and availability

Taskade does have just a few tiers with regards to licensing prices. However what I like about it’s that if you’re simply in search of a private activity administration software, then the free model is greater than sufficient. Taskade doesn’t prohibit options on the free model – they simply prohibit the amount. I’d advocate attempting the free model for your self to see if it’s one thing you need to combine into your skilled workflow! See pricing under:

That is the brand new child on the block. I’ve been utilizing Any.Do for just a few months now, and three predominant issues stood out to me. First was the UI. It’s simple to make use of, self-explanatory, no actual tutorials wanted to get began, and it’s nice to have a look at. Secondly is the dashboard. The dashboard supplies a no-frills view of the duties that have to get achieved. You merely log in, and the very first thing you see is your To-Do’s. Then it will get damaged down into initiatives into extra particular undertaking duties. Lastly, the Scrum board characteristic works amazingly. Having the ability to create a undertaking after which transfer it alongside a chronological timeline has been a lifesaver for my work.

Day by day view, My Lists, & Workspaces

Equally to Taskade, Any.Do breaks down your duties into three predominant views: the dashboard view, the My lists view, and workspaces. All of those views work collectively to assist accomplish your activity. You begin by creating checklist classes. You then begin to put duties in these lists. As soon as that’s achieved, you possibly can drag these duties into your each day dashboard view to get them completed. Lastly, you possibly can elaborate on these duties within the workspace view. The workspace view is the one view that’s shareable with others, which is nice in crew settings.

Any.Do additionally consists of various helpful options, resembling the power to set reminders, add notes to duties, and connect information to duties. The app additionally integrates with a variety of different productiveness apps, together with Google Calendar, Evernote, and Slack. General, Any.do has been an absolute pleasure to make use of as a consequence of its simplicity whereas additionally being extraordinarily characteristic wealthy.

Pricing and availability

Any.Do additionally takes a tiered method to how they value their service. They do present a free tier that permits you to use every little thing in addition to workspaces. Once more, I like to recommend attempting the free model to see if it’s value it to you to improve. They do present a 14-day free trial for his or her highest tier, which is able to assist showcase among the superior options. The pricing can also be very cheap at $3/month for the Premium tier and $5/month for the Groups tier.

Any.Do pricing tiers

Sunsama is the ultimate activity administration app I wished to say. They take a singular method to productiveness. Somewhat than focusing solely on duties and initiatives, Sunsama is designed to assist customers plan and prioritize their time extra successfully. The app encourages customers to consider their targets and aims, after which helps them create a each day schedule aligned with these targets. The concept is that it’s OK to let duties bleed into the next day as an alternative of dropping sleep attempting to complete every little thing directly.

Sunsama dashboard

The Sunsama each day routine

Each time you log into your Sunsama dashboard for the primary time, it takes you thru a each day train. It lets what you completed yesterday and what you propose to perform in the present day, and it helps you prioritize your duties. The concept is just like waking up and writing down what you might be grateful for – Sunsama desires to begin your day in a optimistic mild by displaying you what you completed. We’ve got an in-depth article about Sunsama if you wish to dive in a bit extra.

Sunsama lays out your duties in a calendar view. It makes you write down every particular person activity after which drag them to the date that you simply want to full them. It additionally provides you the power to combine with different productiveness apps, resembling Asana, Trello, and Google Calendar. This enables customers to simply import duties and occasions from different apps into Sunsama and to see all of their duties and occasions in a single place. So you probably have a ten:30 assembly in your Google Calendar, it should present up in your Sunsama view.

Sunsama’s interface is clear and easy, making it simple to make use of and navigate. You possibly can separate duties primarily based on channels or tags and categorize these duties simply; the UI makes it simple to get a full view of your priorities. General, Sunsama is an modern and efficient software for anybody seeking to enhance their productiveness and time administration abilities.

Pricing and availability

Sunsama is the one platform that may be a paid service. They do present a 30-day trial by clicking here to allow you to play with the complete app. There isn’t a characteristic cap to the free trial. One attention-grabbing factor is that they allow you to restart your free trial after 30 days, however they begin you from scratch. In order that they take away your entire present duties and calendars. After the trial, it’s $16/month to make use of them – properly value it, in my view!

Wrap up

As I discussed within the intro, I like to recommend utilizing what’s finest for you! If the Apple notes app will get the job achieved, then stick with it! However if you’re in search of one thing additional that gives a bit extra performance, then giving certainly one of these a strive is properly value it. They every have both a free tier or a free trial, so there is no such thing as a hurt in attempting them.

All of them have a corresponding iOS app as properly. I’ll say that Any.Do has the most effective iOS app as a result of it has a lot of the options of the macOS model; the iOS apps for Sunsama and Taskade are a bit extra of a watered-down model of the desktop apps.

What do you assume? Which of those apps or providers are you extra keen to attempt to why? What’s a activity administration app that you simply use that was not talked about? Let’s talk about this within the feedback!

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